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Course: Learning and Utilizing Outlook 2016 Apps and Features

Learning and Utilizing Outlook 2016 Apps and Features

  • Life Time Access
  • Certificate on Completion
  • Access on Android and iOS App
About this Course

This course with give you the skills and confidence to utilize Outlook, allowing it to enhance your daily work requirements. Outlook's applications give us the opportunity to become more efficient with our time and become more organized with many of our daily tasks. Learn how to harness these skills to your advantage. 

This course will start by teaching you to navigate Outlook's screens and tab/ribbons. Once you are comfortable with navigating Outlook, we'll move into working with the various Apps -

  • E-Mail Basics
  • Creating
  • Attachments
  • Tabs/Ribbons
  • Attaching Files
  • Opening
  • Saving
  • Printing
  • Replying to E-Mails
  • Forwarding E-Mails
  • Printing E-Mails
  • E-Mail Organization
  • Utilizing Clutter
  • Working with the Junk E-Mail Filter
  • Working with Rules
  • ** NEW ** Working with Quick Steps -- Customizing Default Quick Steps and Creating Custom Quick Steps
  • ** NEW ** Working with Search Folders -- Creating Default and Custom Search Folders
  • E-Mail Signatures
  • Creating
  • Applying
  • Out of Office Assistant
  • Basic
  • Adding Rules
  • Calendar
  • Tabs/Ribbons
  • Working with Appointments - Single and Recurring
  • Working with Meetings - Single and Recurring
  • Peek the Dock
  • Printing Calendars
  • Creating and Printing Blank Calendars
  • ** NEW ** Working with Time Zones -- Changing, Adding a Second Time Zone and Swapping
  • Contacts
  • Tabs/Ribbons
  • Working with New Contacts
  • Working with Contact Groups 
  • Working with Groups
  • Sharing Contacts
  • Printing Contacts
  • Tasks
  • Tabs/Ribbons
  • Working with Tasks - Single and Recurring
  • Creating Tasks from Messages
  • Updating Task Progress
  • Peek the Dock
  • Printing Tasks
  • Notes
  • Tabs/Ribbons
  • Working with Notes
  • Printing Notes

Step-by-step instructions for the features taught are included with the resources.

Who is the target audience?

  • This course is meant for anyone wanting to enhance their Outlook skills as wells as those just starting out.
Basic knowledge
  • You will need Outlook 2016, however many of the lectures apply to Outlook 2013 as well.
What you will learn
  • Utilize Outlook's apps and features to work more efficiently.
Curriculum
Lectures quantity: 38
Common duration: 02:59:11
Outlook Course Introduction
  • Introduction  
Outlook Screen Overview
  • Screen Basics, Reading Pane, Navigation Pane, Tabs and Ribbons  

    This lecture focuses on the individual pieces that make up the Outlook screens and their functions. Additionally, you will learn how the tabs work and how related commands are grouped together within the ribbons on the various tabs.

  • Contextual Tabs  

    This lecture explains the various contextual tabs that become available within Outlook when using specific features.

  • KeyTips  

    This lecture teaches you how to utilize the KeyTips, enabling you to navigate the tabs and ribbons via your keyboard.

Quick Access Toolbar
  • Utilizing the Quick Access Toolbars  

    This lecture covers working with the various Quick Access toolbars available within Outlook -

    • Adding Custom Commands
    • Reordering Commands
    • Removing Commands
    • Resetting QAT back to default commands
    • Moving QA Toolbar to below the ribbon
E-Mail Basics
  • E-Mail Tabs/Ribbons Overview  

    This lecture walks you through navigating/utilizing the E-Mail App tabs/ribbons, including the e-mail message tab. The step-by-step instructions for the features you will learn in this section have been added to the resources for this lecture.

  • Creating a New E-Mail  

    In this lecture, you will learn how to create e-mail messages several different ways.

  • Working with Attachments  

    This section will teach you how to work with attachments -

    • Attaching files to e-mails
    • Opening attachments
    • Saving attachments
    • Printing attachments
  • Advanced Working with Attachments  

    In this lecture you will learn how to attach calendars, business cards, and selected emails as attachments.

  • Replying and Forwarding E-Mails  

    This lecture will teach you how to utilize the reply and forward functions for e-mails.

  • Printing E-Mails  

    This lecture will walk you through printing emails and e-mail attachments.

  • E-Mail Basics Quiz  
E-Mail Organization
  • Using Clutter to Sort Low Priority Messages  

    Learn how to use the Outlook 2016 Clutter feature to sort and filter low priority messages. The step-by-step instructions for the features you will learn in the E-Mail Organization section have been included as a resource with this lecture.

  • Working with Junk E-mail Filter  

    Learn how to effectively utilize the Junk E-Mail Filter to filter out e-mails you do not want stored in your Inbox. You will also learn how to re-categorize messages that have been inadvertently marked as junk.

  • Working with Rules  

    In this lecture, you will learn how to create rules utilizing both the blank rule feature and the Wizard.

  • Customizing and Creating Quick Steps  

    With this lecture, you will learn how to utilize Outlook Quick Steps --

    • Customizing Default Quick Steps
    • Creating Custom Quick Steps

    The step-by-step instructions for working with quick steps has been included in the resources for this lecture.

  • Creating and Customizing Search Folders  

    This lecture will teach you how to create default and custom search folders.

    The step-by-step instructions for working with search folders have been included in the resources for this lecture.

  • E-Mail Organization Quiz  
E-Mail Signatures
  • Creating and Adding Signatures  

    You will learn how to create various types of Signatures, including how to add business cards, links, etc. You will also learn how to set up a signature to be automatically added to an e-mail as well as how to manually add signatures. The step-by-step instructions for working with signatures have been added to the resources for this lecture.

E-Mail's Out of Office Assistant
  • Working with Out of Office Assistant  

    This lecture will walk you through utilizing the Out of Office Assistant (Automatic Replies) for both internal and external messages. You will learn how to schedule the replies as well as manually set them. You will also learn how to create rules to be run while your Out of Office Assistant is running. The step-by-step instructions for working with the Out of Office Assistant have been added to the resources for this lecture.

Calendar
  • Calendar Tabs/Ribbons Overview  

    This lecture walks you through navigating/utilizing the Calendar App tabs/ribbons. The step-by-step instructions for working with the Calendar App have been saved to the resources for this section.


  • Creating Single and Recurring Appointments  

    This lecture will teach you how to create and edit single appointments as well as recurring appointments.


  • Creating Single and Recurring Meetings  

    In this lecture, you will learn how to schedule and modify both single and recurring meetings.

  • How to Keep your Calendar in the Dock  

    With this lecture, you will learn how to "Peek the Dock" - dock the calendar into the sidebar for the various apps so that it remains visible.

  • Printing your Calendar  

    This lecture will teach you how to print various styles of calendars -

    • Weekly Agenda
    • Weekly Calendar
    • Monthly
    • Trifold
    • Calendar Details
    • Memo
  • Creating and Printing a Blank Calendar  

    This lecture will walk you through the process of creating a blank calendar to add to your Calendar app for printing and reference.

  • Working with Time Zones  

    With this lecture, you will learn how to work with time zones --

    • Changing Time Zones
    • Adding a Second Time Zone
    • Swapping Time Zones

    The step-by-step instructions for working with time zones has been included in the resources for this lecture.

  • Calendar Quiz  
Contacts
  • Contact Tabs/Ribbons Overview  

    This lecture walks you through navigating/utilizing the Contacts App tabs/ribbons.


  • Creating and Editing Contacts  

    This lecture will teach you how to create and edit contacts. You will also learn how to create a contact from an e-mail's sender.


  • Creating Contact Groups  

    You will learn how to create and edit contact groups. (Contact groups were previously known as distribution lists and are used for distributing information to lists of recipients.)


  • Creating New Groups  

    This lecture will teach you how to create and edit groups. (Groups have a shared workspace for e-mail, conversations, files and calendar events where group members can collaborate and access information.)


  • Sharing Contacts  

    With this lecture, you will learn how to share your contacts using the Share Contacts command. You will also learn how to share individual contacts via e-mail using vcards.


  • Printing Contacts  

    This lecture will teach you how to print contacts and contact lists.


  • Contacts Review  

    In this lecture, we'll briefly review the functions and features you learned in the Contacts section. The step-by-step instructions for working with the Contacts App have been included in the resources for this lecture.


  • Contacts Quiz  
Tasks
  • Tasks Tabs/Ribbons Overview  

    This lecture walks you through navigating/utilizing the Tasks App tabs/ribbons. The step-by-step instructions for working with the Tasks App have been included in the resources for this lecture.


  • Creating Single and Recurring Tasks  

    This lecture will teach you how to create and edit single and recurring tasks.


  • Updating Task Progress  

    With this lecture, you will learn how to update the progress for your tasks as well as how to sort and view tasks.


  • How to Keep your Tasks in the Dock  

    With this lecture, you will learn how to "Peek the Dock" - dock the tasks into the sidebar for the various apps so that it remains visible.


  • Printing Tasks  

    This lecture will walk you through printing task details as well as task lists.


  • Tasks Quiz  
Notes
  • Notes Tabs/Ribbons Overview & Creating, Editing and Printing Notes.  

    This lecture will teach you how to utilize the notes app --

    • Navigating and utilizing the Notes tabs/ribbons
    • Creating Notes
    • Editing Notes
    • Keeping Notes visible from other programs/applications
    • Printing Notes

    The step-by-step instructions for working with the Notes App have been included in the resources for this lecture.

  • Notes Quiz  
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